UG admissions 2027Your first 30-minute counselling session is free.Start with Q.1
APEX CAREER ADVISORS Call 72046 94155

Privacy policy

We help families with admissions, which means we handle personal details about students, many of whom are under 18. This policy explains, in plain words, what we collect, why, who we share it with and the rights you have.

Last updated: 31 October 2026

  1. Who we are

    Apex Career Advisors ("Apex", "we", "us") is an admission counselling service based at 3rd Cross, Priyanka Layout, Vidyanagara, Shivamogga – 577203, Karnataka, India. For personal data you share with us, we are the Data Fiduciary under the Digital Personal Data Protection Act, 2023 ("DPDP Act").

    This policy covers this website, our WhatsApp and phone conversations, our office and online sessions, and the applications we prepare and submit on your behalf.

  2. What we collect

    • Contact details: student and parent or guardian names, phone and WhatsApp numbers, email address, town or district.
    • Academic details: class, board, marks, entrance exams, scores and ranks, preferred courses and colleges.
    • Details needed for applications and counselling: date of birth, category and reservation details, domicile and other certificates, identity documents, photographs and signatures in the formats each authority requires.
    • Portal access: when you ask us to apply or fill options for you, the login details for the official exam and counselling portals involved.
    • Payment records for our services.
    • Website data: this website does not ask you to type in personal details. Our hosting provider (Cloudflare) processes technical data such as IP address and browser type to deliver and secure the site.

    We collect only what is needed for the service you ask for.

  3. Why we use it

    • To answer your questions and give counselling.
    • To prepare, submit and track applications, counselling registrations, option entry and reporting, on your instruction.
    • To remind you of deadlines, fee dates and results for the exams you choose.
    • To keep records required by law and to resolve disputes.

    We process your data on the basis of your consent, or for the legitimate uses permitted by Section 7 of the DPDP Act, such as when you voluntarily give us data for a specific purpose. We do not sell personal data, and we do not use it for advertising.

  4. Students under 18

    For a student under 18, we process personal data only with the verifiable consent of a parent or lawful guardian, as Section 9 of the DPDP Act requires. We do not track the behaviour of children, monitor them, or target advertising at them.

  5. Who we share it with

    • Official bodies and institutions you ask us to apply to, such as NTA, KEA, MCC, COMEDK, JoSAA and colleges, only to the extent needed for that application.
    • Service providers that help us run our work, such as hosting (Cloudflare), messaging (WhatsApp, operated by Meta) and email. They may process data only on our instructions or under their own privacy terms where you use their apps directly.
    • Authorities, when the law requires it.

    We never sell or rent your data, and we never share it with other consultancies, coaching centres or colleges for marketing.

  6. How we protect it

    We take reasonable security safeguards to prevent personal data breaches, including limiting access to the people working on your case. Portal passwords are used only for the task you asked for; we recommend changing them once admission is complete.

    If a personal data breach happens, we will inform you and the Data Protection Board of India as the DPDP Act and its Rules require.

  7. How long we keep it

    We keep personal data for as long as needed for the admission cycle you engaged us for, and for follow-up questions after it. We then delete it, unless the law requires us to keep certain records for longer. You can ask us to delete it earlier, subject to those legal requirements.

  8. Your rights

    Under the DPDP Act you (or the parent or guardian of a student under 18) have the right to:

    • get a summary of the personal data we hold about you and how we use it;
    • have it corrected, completed, updated or erased;
    • withdraw consent at any time, as easily as you gave it (this does not affect work already done, and may mean we cannot continue the service);
    • have your grievances addressed; and
    • nominate a person to exercise these rights if you die or become incapable.

    To use any of these rights, contact us using the details below. You also have duties under Section 15 of the Act, such as not giving false information.

  9. Grievances

    Write to our Grievance Officer at apexcareeradvisors@gmail.com, call 72046 94155, or write to the address above. We will acknowledge your request promptly and resolve it within the time limits set under the DPDP Act and its Rules.

    If you are not satisfied with our response, you may complain to the Data Protection Board of India.

  10. Cookies

    This website does not use advertising or tracking cookies. Our hosting provider may set strictly necessary cookies to protect the site from abuse.

  11. Changes and governing law

    We may update this policy. The date at the top shows the latest version; for significant changes we will tell clients directly.

    This policy is governed by the laws of India, including the DPDP Act, 2023 and the Information Technology Act, 2000. Courts at Shivamogga, Karnataka have exclusive jurisdiction.

  12. Contact

    Email: apexcareeradvisors@gmail.com · Phone/WhatsApp: 72046 94155 · Post: Apex Career Advisors, 3rd Cross, Priyanka Layout, Vidyanagara, Shivamogga – 577203, Karnataka, India